Accepted Students: Next Steps & Onboarding

Students accepted into a placement at SMH are required to complete/review the following forms and documents:

• Code of Conduct and Shared Responsibilities 
• Confidentiality Agreement 
• Immunization Record 
• Skills and Actions Nursing Students Are Not Able to Perform
• Student Handbook 

Ensure that all 3 steps are completed before starting your placement.

Please note that if you have not submitted all the required documents to studentplacement@smhosp.on.ca, you will not be granted network access.

STEP 1: SUBMIT ALL REQUIRED DOCUMENTS TO studentplacment@smhosp.on.ca

• Immunization Record
• Vulnerable Sector Check
• Completed electronic attestation form 

• On your first shift, please visit the Professional Practice Office (located on the basement level of the hospital) between 08:30 and 16:30 to obtain your network login credentials and staff alert pendant. 
• If you have not submitted all your required documents, you will not be given your network login and will not be able to stay onsite until this has been submitted.
  
• View our Student Documentation Tip Sheet for common questions. (Please note that this is not intended to replace any required computer training. It is an additional resource.)

Work-related Injuries, Exposures, or Illness During Placement:

Injuries, exposures and illnesses are deemed work-related when all of the following criteria are met:

• Time: The event occurred during the time when you normally work, AND
• Place: The event occurred in the place where you normally work, AND
• Activity: The event occurred while you performing work that you normally perform

If all criteria are met, learners must report the event to their academic institution, instructor, the SMH Student Placement Coordinator (studentplacement@smhosp.on.ca) and to Occupational Health and Safety. Learners must complete an electronic incident report at SMH.

Wellness Supports and Resources

Healthcare professionals are typically experts at prioritizing the health and well-being of their patients. However, it is just as important (and sometimes more difficult) to look after ourselves. Below are some free resources available to you as a student at SMH.

• Please follow any dress code outlined by your academic institution for student placements. Business casual is acceptable for students not requiring scrubs.
• Your identification badge from your academic institution and Staff Alert Pendant must be worn at all times in the upper left quadrant, facing outward.

• You are required to return your Staff Alert Pendant at the end of your placement to the Professional Practice Office. You will be issued a new pendant for any subsequent placements.
• Your network access will expire on the end date provided by your educational institution. For any subsequent placements, you will be issued a new login and password.

• On your first day, visit the Professional Practice office located in the basement between the hours of 08:30-16:30.
• You will be issued your network login credentials and Staff Alert Pendant.
• If you have any further IT issues, call 905-895-4521 ext. 2246

• There is a Cafeteria on the first floor open Monday, Wednesday, and Friday from 11:30am-1:30pm.
• The Gift Shop is located at the main entrance and has a selection of grab-and-go snacks and beverages.
• There are vending machines located in the cafeteria that offer sandwiches and small meals.
• Refer to our Cafeteria & Food Services page for further questions.
  

• Refer to our Parking page for parking information.
• Between Monday and Friday from 08:00 to 16:00, please utilize offsite parking locations.
• During off-business hours, you may use employee parking and will pay a daily fee.
• Students are encouraged to carpool as there are limited spaces.

Enter through the SMH Main Entrance. It is open 24/7, and you do not require badge access.

• Please follow the procedure for absence as outlined by your academic institution.
• If you have an illness or exposure related to a patient, please report this through the SMH Sick Line (ext. 1751).

• There are limited stocks of some of the N95 masks. If your size is not available, please get refitted or contact SMH Occupational Health at ext. 3204.
  

• As a clinical instructor, you will be provided access to the ADU. Your ADU access will expire at the end of each placement, and you will need to re-enroll at the beginning of the next placement that you are assigned to. As a reminder, Clinical Instructors do not administer narcotics. Note: If you are also an SMH employee, you will be provided with a second ADU access/biometrics to use on the days that you are here as a clinical instructor.
• A pharmacy team member can enroll your ADU biometrics in your first week. They will reach out to you to arrange a date and time.

• Access OMNI for all SMH policies and procedures. This is an application found on the internal desktop. Refer to this video for steps to access OMNI.
• SMH uses a hard copy of the Ottawa Parenteral Manual. It is located in the medication areas.

Please review our Student Documentation Tip Sheet. This is not intended to replace any required computer training. It is an additional resource.